How to Gmail According to Me

Hey Everyone!

This is a message about gmail labels and keeping organized, the labels are a nifty feature in gmail. They are like folders but not. If it helps just call them folders (But don’t really).

In a nut shell Gmail works like this; Email comes into your inbox and sits there, unless you archive it. Therefore your email is in your inbox, or in your archive. (or in the trash, or spam. But that’s another thing also)

That, from there you can label it so you can filter through only the ones labeled, [“Your Label Here”]. This will apply to all of your emails, in your inbox or in your archive. Now the real cool thing about labels is you can assign each label properties, that will auto label emails that come in (or are in there already) to the parameters you assign i.e. From Email, or to email, etc.

Each label can have multiple properties to base this auto assign and you can also change them at anytime or manually assign labels. This will keep all of your emails from basecamp for example in seperate individual basecamp piles so you don’t loose them and can search for them really easy. This way they don’t get lost in a sea of emails.

Important habits to keep are always take a moment before you go home, and when you wake up, and as your day goes on to archive your emails and keep “INBOX ZERO.”

Inbox zero is this big productivity thing and ties in with this whole label things, ideally the only thing in your inbox should be NEW, unread emails. This way you know you never miss an email, and if you do you can say with confidence “Hey, it’s not in my inbox or automatically labeled. I did not receive it, please send it again.” or in another case Person 1 says: “Hey Person 2, could you send me the email I need right now?” Person 2 can confidently say: “Yes, yes I can I just need to click my label and forward it to you.”

This my friends is the power of Gmail, if you need help setting it up let me know.

Editors note: There are many more reasons past this that make gmail pure amazing, but just focus on the fact it’s fast, in the cloud (no files will ever be lost), and amazing to organize. We can get into the nitty gritties later! 😉

Web Developer and General Tech Enthusiast. Webrnetr is my personal web development brand. I am a proud Hesplerian (Cambridge) and Canadian. I develop with Wordpress and I like to play video games from time-to-time.


  • Lisa | LLWorldTour

    July 11, 2011, 12:07 pm

    Hi there-
    Found you b/c we are using the same theme! :)
    I have a question about Gmail. I use it, but mostly on Macmail and not on the web.
    I am a bit confused about “Deleted” and “Trash” and what is the difference and when is email acually really gone?
    I lost some emails the other day and it seems to have happened after I went to gmail and emptied trash etc. But why would this delete emails off my Mac mail that I’d saved into folders. I’m using IMAP by the way and archive it to the cloud.

    • Andrew Dupe

      July 11, 2011, 3:35 pm

      Hey There Lisa,

      It’s a good theme! :)

      I think that the general rule about using an email client with Gmail is not to worry about deleting the emails from the server. Sometimes it can confuse the client depending on which one you’re using, personally I don’t have experience using macmail. But here is a link to gmail’s support concerning IMAP

      Also make sure your settings are:

      Move deleted messages to the Trash mailbox > do NOT check
      Store deleted messages on the server > do NOT check

      I hope this helps a little :)

Leave a Reply

Your email address will not be published. Required fields are marked *